Position title
Administrative Assistant and Records

St. Philip the Apostle Catholic Church is a well-established parish of over 1,800 families (English and Spanish speaking) with a talented and energetic staff and volunteer base.  The parish is seeking a candidate for the position of Administrative Assistant and Records.

This position is full time with a regular schedule and a workweek of Sunday through Thursday and reports to the Director of Administration.

Areas of Responsibility

  • Being a resource and serving as back up for the Parish Volunteer Receptionists
  • Maintaining Sacrament Records and providing notification of Sacraments to the Parish of Baptism as well as preparing Certificates for Sacraments
  • Assisting with facility scheduling and associated paperwork
  • Inputting data and managing the Faith Formation enrollment database
  • Performs routine clerical and data entry functions
  • Provides support for Faith Formation, including RCIA and Young Adult Ministry
  • Ensures that supplies are maintained and area is in good order


  • Respect and appreciation for the Catholic Church
  • Bilingual, fluent in English and Spanish is required
  • Associates degree in business or equivalent education/experience in a busy office environment
  • Good communication skills with the ability to work with a variety of people including parents, children, catechists, volunteers and parishioners
  • Organizational aptitude and attention to detail
  • Proficiency in the use of computers including email, Google and/or Microsoft Office products, especially Word, Publisher and Excel, experience with Social Media is preferred
  • Prefer individual with Parish Data System (PDS) experience or similar database application software
  • Self-motivated with willingness to work under general direction and supervision

St. Philip offers a competitive salary based upon qualifications and experience.  All candidates and comply with Diocesan Safe Environment policies and procedures.

Job Location
Franklin, TN
Date posted
January 4, 2022

Email resume to employment@stphilipfranklin.com. No phone calls please.

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Position: Administrative Assistant and Records

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  • TN DEPARTMENT OF CHILDREN SERVICES 24-HOUR REPORT LINE:  877-237-0004