Position title
Business Administrator
Description

Saint John Vianney Catholic Church seeks qualified candidates for a business administrator who oversees the financial functioning of the parish for both the church and school on a day to day and ongoing basis in conjunction with the Pastor and Principal. This is a full-time position with responsibilities including human resources, safe environment and maintaining all finance matters in the church and school. This position is generally on duty Monday through Friday during the regular daytime business hours with the occasional evening  or weekend.

PRIMARY RESPONSIBILITIES

  • Reporting to Pastor as church and school business administrator; to Principal as school business administrator
  • Communicating with Pastor (church and school) and Principal (school) financial information, including presentation of bank statements
  • Maintaining all finance matters in church and school
    • Issuing checks and paying bills for church and school
    • Processing monthly reconciliation
    • Processing and maintaining invoices
    • Processing payroll
    • Creating budget for church and school
  • Working with tuition assistance, payment plans, and FACTS Financial in the school systems
  • Responding to maintenance issues in the church and school, with approval from Pastor
    • Working with parish and business contacts in response to maintenance issues
    • Negotiating contracts for annual work (facility cleaning and landscaping)
    • Acting as point of contact for vendors and scheduling needed services
  • Overseeing and negotiating equipment maintenance contracts
  • Overseeing Cafeteria and Receptionist financial matters in the school
  • Assisting Pastor and Principal in determining tuition rates for the year
  • Processing HR paperwork after employee hiring
  • Preparing reports for parish Finance Council Chair and Finance Council
  • Developing office record-keeping systems
  • Maintaining petty cash funds
  • Acting as Safe Environment Coordinator, primarily overseeing certification and re-certification of staff and volunteers.

EDUCATION AND EXPERIENCE

  • Bachelor’s Degree in Business, Finance or Accounting preferred
  • At least 7 years of bookkeeping experience
  • Prior experience working in a parish/diocese, government, or non-profit helpful
  • Prior payroll processing experience highly desirable
  • Prior supervisory experience

OTHER SKILLS AND REQUIREMENTS

  • Ability to maintain confidentiality
  • General knowledge of Generally Accepted Accounting Principles (GAAP) and fund accounting, including internal controls
  • Knowledge of Diocesan norms and Canon Law fiscal policies
  • Excellent interpersonal skills for interacting with pastor, staff, volunteers, and parishioners
  • Self-motivated, trustworthy steward of parish resources
  • Ability to multi-task, prioritize, and organize with ability to manage details and files related to all aspects of parish finance
  • Ability to perform accurate, detailed work in an organized and timely fashion
  • Proficiency in the use of computers including internet, email and Microsoft Office products
  • Prefer candidate with experience using Parish Data Systems
  • Successful completion of parish Safe Environment program

This position includes a competitive salary, based upon qualifications and experience, and an excellent benefits package.

Interested applicants should email a cover letter of introduction and a resume that includes at least three references to employment@dioceseofnashville.com

Job Location
Gallatin, TN
Date posted
June 25, 2021

Interested applicants should email a cover letter of introduction and a resume that includes at least three references to employment@dioceseofnashville.com

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Position: Business Administrator

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Child & youth protection

CONTACTS TO REPORT ABUSE

  • TN DEPARTMENT OF CHILDREN SERVICES 24-HOUR REPORT LINE:  877-237-0004                                                                                                                     
  • DIOCESAN SAFE ENVIRONMENT ADMINISTRATOR at            615-645-9763