Department: Office of Clergy and Pastoral Support
Reports To: Very Reverend John J. H. Hammond, V.G.
FLSA Status: Exempt
Provide various forms of direct pastoral and administrative support to all diocesan clergy and ministries
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Serve as a primary contact point for priests, deacons, and other pastoral leaders on questions related to ministry.
- Assist with implementation of diocesan policies regarding diaconal and priestly life and ministry.
- Assist in intake and response to questions and concerns about clergy ministry performance.
- Care for clergy files and information in accordance with canon law and diocesan policy.
- Support retired clergy in arranging for healthcare and personal healthcare-related documents.
- Assist clergy in creating and maintaining Advanced Directives, Wills, funeral plans, etc.
- Assist in identifying the ministry needs of the diocese to ensure proper assignment and distribution of clergy.
- Assist in providing opportunities for the ongoing human, spiritual, intellectual, and pastoral formation of clergy.
- Assist in the pastoral care of priests, deacons and their wives and children, and widows of deacons as appropriate.
- Ensure that clergy receive timely communication of information and resources related to ministry.
- Maintain contact with pastors, ministries, agencies, diocesan offices, and other appropriate parties regarding the ministry of deacons and priests.
- Maintain professional contact and coordination with religious superiors and local ordinaries from institutes and extern dioceses which provide clergy for ministry in the Diocese of Nashville.
- Transition support for incoming clergy in areas of Safe Environment, assignments, and diocesan orientation.
- Welcome international priests into the diocese by coordinating work authorizations and other immigration matters.
- Arrange assistance for parishes when emergency clergy coverage is needed.
- Assist parish and ministry leaders in responding appropriately to unexpected events, with crisis and emergency management as needed.
- Administrative support to the Priest Benefit Foundation. Review and reimburse healthcare expenses for priests.
- Provide support, organization, and structure to implement the Pastoral Plan for Pro-Life Activities.
- Assist in coordination of USCCB special collections and serve as local Director of Catholic Relief Services.
- Support special ministries of the diocese, including those which minister to particular ritual, cultural, or language communities, as well as prison ministry and other chaplaincies.
- Assist those responsible for providing pastoral care and the administration of sacraments for patients and their loved ones in local Catholic hospitals and other care facilities.
- Develop Pastoral Care resources for ministry.
- Collaborate with healthcare organizations in the education and training of pastoral ministers in healthcare facilities.
- General assistance in diocesan administration relative to the clergy, at the direction of the Vicar General.
- General assistance in diocesan administration relative to parish/ministry life, at the direction of the Vicar General.
- Building partnerships and working collaboratively with others to meet shared objectives.
- Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
- Handling conflict situations effectively, with a minimum of noise.
- Recognizing the value that different perspectives and cultures bring to an organization
- Adapting approach and demeanor in real time to match the shifting demands of different situations.
- Gaining the confidence and trust of others through honesty, integrity, and authenticity.
(1) Pastoral Care Coordinator
(1) Office of Clergy and Pastoral Support Administrative Assistant
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
1. Bachelors degree minimum. Masters degree in a theological discipline or counseling preferred
2. Ordination to the Diaconate is preferred, but not strictly required
- Pastoral experience and training.
- Excellent organizational skills.
- Knowledge of the clergy and ministries of the Diocese of Nashville.
- Knowledge and experience with immigration law.
- Proficiency in the use of office equipment and computers, including Word, Excel, PowerPoint and internet.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, walk, sit, use hands to feel objects with tools or controls, reach with hands and arms, talk, and hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Standard office environment