Position title
Bookkeeper
Description
Job Type: Part-time
Cookeville, TN
Description
Purpose: To provide secretarial/clerical support, day-to-day financial and operational services, and computer input/output services for the parish and parish office operations.
Principal Duties and Responsibilities:
- Maintains records for the parish office (i.e. financial contributions, and other appropriate parish records, as required).
- Collects, processes, and records all parish donations from various locations (including those of the St. Thomas Outreach Program and other subsidiary groups of the parish)
- Performs data entry for all parish giving and other events into the PDS income sources and total in general ledger
- Keeps a paper record of “diocesan” collections and records their timely payment
- Prepares and processes automated on-line giving records (using the VANCO system), as well as the parish general ledger
- Provides computer input/output services for accounting, member, and census purposes
- Prepares vouchers, including coding and payment of outstanding invoices
- Keeps a record of bills to be paid and pays them in a timely manner
- Collects receipts and special requests from authorized parishioners in order to process reimbursements
- Coordinates all bill payments with the Pastor & Finance Committee personnel
- Prepares all checks for the Pastor’s signature and for mailing
- Assembles and mails all checks along with appropriate paperwork
- Assists diocesan staff and parish finance committee to reconcile parish accounts, ledgers and account balances
- Prepares financial statements as requested
- Accountable for following parish policies related to the security of Parish funds
- Supplies volunteer stewardship counters with necessary material for their task
- Prepares sealed bank deposits for the bank and records all receipts
- Other duties as assigned
Requirements
- Experience with MS Office products (Word, Excel) is required, MS Publishing & Power Point is preferred
- Proficient data entry skills applicable to software systems is required
- Ability to relate and communicate verbally and in writing with diverse populations is required
- Ability to grasp quickly the parish office functions is required
- Ability to maintain confidentiality in all matters is required
- Previous training on, or applicable experience using computer hardware and software is required
- 3-5 years in general office setting, working with the public, is required
- High School degree or GED certificate required
Hiring organization
St. Thomas Aquinas Church
Job Location
Cookeville, TN
Date posted
December 15, 2022
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