Job Type: Part-time

Cookeville, TN

Description

Purpose: To provide secretarial/clerical support, day-to-day financial and operational services, and computer input/output services for the parish and parish office operations.

Principal Duties and Responsibilities:

• Maintains records for the parish office (i.e. financial contributions, and other      appropriate parish records, as required).
• Collects, processes, and records all parish donations from various locations      (including those of the St. Thomas Outreach Program and other subsidiary      groups of the parish)
• Performs data entry for all parish giving and other events into the PDS income      sources and total in general ledger
• Keeps a paper record of “diocesan” collections and records their timely payment
• Prepares and processes automated on-line giving records (using the VANCO system), as well as the parish general ledger
• Provides computer input/output services for accounting, member, and census purposes
• Prepares vouchers, including coding and payment of outstanding invoices
• Keeps a record of bills to be paid and pays them in a timely manner
• Collects receipts and special requests from authorized parishioners in order to      process reimbursements
• Coordinates all bill payments with the Pastor & Finance Committee personnel
• Prepares all checks for the Pastor’s signature and for mailing
• Assembles and mails all checks along with appropriate paperwork
• Assists diocesan staff and parish finance committee to reconcile parish accounts,      ledgers and account balances
• Prepares financial statements as requested
• Accountable for following parish policies related to the security of Parish funds
• Supplies volunteer stewardship counters with necessary material for their task
• Prepares sealed bank deposits for the bank and records all receipts
• Other duties as assigned

Requirements

• Experience with MS Office products (Word, Excel) is required, MS Publishing &      Power Point is preferred
• Proficient data entry skills applicable to software systems is required
• Ability to relate and communicate verbally and in writing with diverse populations      is required
• Ability to grasp quickly the parish office functions is required
• Ability to maintain confidentiality in all matters is required
• Previous training on, or applicable experience using computer hardware and software is required
• 3-5 years in general office setting, working with the public, is required
• High School degree or GED certificate required