Position title
Admissions Assistant – Part Time

Immediate supervisor: Director of Admissions
General supervisor: Principal

General Role: Assist the Director of Admissions with enrollment process including events, giving tours, and office work. Duties include but are not limited to the following:

  • Work with Director of Admissions to ensure each prospective family is followed through in a prompt, informed, warm and complete manner.
  • Be conversant about Overbrook Catholic School mission and curriculum and give tours to prospective parents and visitors.
  • Assist with prospective student visit days and screenings.
  • Assist the Director of Admissions to create marketing pieces and presentations for the annual enrollment cycle and events.
  • Assist with mailings to/contact prospects, feeder schools, local churches, and local realtors.
  • Work with enrollment database and keep current reports of prospective students in each phase of admissions and enrollment for the next school year.
  • Send acceptance letters and contracts for newly accepted students.
  • Work with churches providing church subsidies to update subsidy information provided to Overbrook Catholic families; Send copies of subsidies received to the Business Office.
  • Act as a community ambassador, promoting Overbrook Catholic School in the larger community.
  • Assist the Director of Admissions with events for recruitment and retention of students.
  • Assist in managing transcripts and teacher recommendation requests for students transferring to other schools, including sixth grade students.


  • Commitment to and enthusiasm for the Catholic mission and values of Overbrook Catholic School.
  • A bachelor’s degree in education or public relations.
  • High level of professionalism and excellent interpersonal skills.
  • Excellent organizational skills, task and detail-oriented, ability to set priorities for multiple tasks and follow through on projects.
  • Ability to collaborate and work within a team.
  • Proficiency in Microsoft Office software, media presentation software, bulk email software (myEmma), and database software (Blackbaud).
  • Ability to create written documents/presentations, edit and proofread well.
Job Location
Nashville, TN
Date posted
June 10, 2024
Valid through
July 25, 2024

To apply, please send a cover letter, resume, and application form to information@overbrook.edu



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