• Performs data entry for all parish giving and other events into the PushPay/CHMS Parish Stack systems and makes sure that information is accurate to transfer to the general ledger
• Processes, and records donations including those of the St. Thomas Outreach Program, Haiti and other subsidiary ministries of the parish
• Prepares weekly IRS tax letters for donations over $250.00
• Prepares annual IRS tax deduction statements at year end for all donors.
• Collects receipts and reconciles them to the credit card and parish accounts in order to process invoices
• Reviews, add general ledger codes and enters weekly invoices and statements for check runs
• Run and prepares all checks for the Pastor’s / Finance Committee signature
• Uploads check files to bank through Positive Pay
• Assembles and mails all checks along with appropriate paperwork
• Assists diocesan staff and parish finance committee to reconcile parish accounts, ledgers and account balances including monthly bank statements
• Prepares financial statements Monthly or as needed
• Keeps a record of all “Diocesan” collections and processes their payments quarterly
• Logs into bank as needed to approve payment exceptions
• Assists the Chairperson with the Fall Festival and International Food Festivals
• Provides some receptionist services, as needed during lunch and absences of Receptionist (to include phone and in person greetings), and records clear, accurate messages for staff follow-up
• Prepares and sends regular and bulk mailing (tax statements, fall festival, etc.)
• Supplies stewardship counters with necessary material for their weekly task
• Accountable for following parish policies related to the security of Parish funds

Payroll/Human Resources

• Prepares payroll timecards for parish hourly employees using Paylocity
• Processes bi-monthly Parish payroll
• Using the automated payroll system, and with journal entries for payroll and benefits, prepares payroll, associated tax, and other appropriate financial reports
• Handles confidential, complicated questions about policies and procedures related to giving, taxes, payments, payroll and benefits
• Other duties as assigned

Requirements

Education

• Prefer a candidate with Bachelor’s degree in accounting
• Associates degree in accounting or business
• High School degree with five (5) years computerized bookkeeping experience can be substituted for associate's degree
• Bilingual language (Spanish & English) skills are preferred

Experience

• Ability to maintain confidentiality in all matters is required
• Experience with MS Office and Google Office is required
• Proficient data entry skills with strong attention to details.
• Familiar with PushPay, Sage Accounting and Paylocity is desired
• Ability to relate and communicate verbally and in writing with diverse populations is required
• Ability to grasp quickly the parish office functions is required

To Apply

Please complete the application and resume on Paylocity.