Position title
Finance Manager

The finance manager in a Catholic church is a professional and financial administrator in support of the pastor, administrative assistant, and the pastoral team of ministry heads and volunteers. The business manager has a fiduciary responsibility over the physical, financial, and personnel resources of the parish. As a person committed to gospel values, this individual is responsible for the management of these resources in order to help the parish fulfill its mission and purpose.



  • Is responsible for proper internal financial controls, supporting documentation/records retention, accuracy of data, and the integrity of the church’s financial statements.
  • Manages bookkeeping functions including, but not limited to: payables and receivables, operations of the PDS general ledger, including but not limited to the accounting of restricted income sources, recording of interest income, and depreciation.
  • Ensures that the parish’s obligations are always paid on time and purchases are free of sales tax.
  • Maintains an accurate schedule of fixed and moveable assets and facilitates an annual taking of “inventory”.
  • Oversees the timely count, deposit, and recording of the Sunday collection and office deposits.
  • Records and reconciles all receipts to the GL and helps maintain the donor database in PushPay/CCB.
  • Prepares a monthly bank reconciliation of the First Horizon business checking account on a timely basis for approval by the finance council and pastor.
  • Reconciles all CCIL deposits to their general ledger balances each month after the posting of interest income and other income.
  • Prepares an annual budget of income and expenses for the parish, which is compared to actuals each quarter and presented to the finance council.
  • Prepares and presents monthly financial statements as required for review by the finance council.
  • Oversees the security of parish operational and financial records, documents, and check stock.
  • Ensures that all federal, state, and local tax laws are followed, including but not limited to security over the parish’s tax exemption forms, securing of W-9s, W-4s, vendor certificates of insurance as well as year-end filings of W-2s, 1099s, and ACA compliance forms.
  • Manages semi-monthly payment of salaries/wages and benefits and changes to employee files in Paylocity.
  • Ensures compliance with all diocesan financial directives and recommendations and supports periodic internal audits/reviews.
  • Reviews and processes parishioner requests for Catholic school subsidies.
  • Prepares annual diocesan assessments calculation form for finance council approval and submission to the diocese.
  • Prepares and distributes annual giving statements to donors.
  • Advises the pastor on cash flow matters and investment in CCIL deposits.


  • Supports church/rectory repairs, renovations, and projects by managing contracts in accordance with policies of the Diocese and the Catholic Mutual Insurance Co, if applicable.
  • Acts as risk manager and point of contact with the Catholic Mutual Ins. Co.
  • Handles lease agreements/rental contracts.
  • Supports contracting and payment of outside security as needed.


  • Supports Diocesan HR staff on various items, including adding/removing employees from payroll, benefits, annual open enrollment, and other miscellaneous items.
  • Safeguards confidential permanent files for all employees in Paylocity and in hard copy.
  • Oversees implementation of the guidelines and policies for money counters, collection money bag handlers, and other volunteers in the business office.
  • Processes and pays pastor stipends through Paylocity in a timely manner.
  • Manages data for pass-through collections and payments to third parties (usually the Diocese).


  • Reports the weekly and year-to-date offertory collection, Mother Teresa Church Building Fund, and any other special pass-through collections to the communications director.
  • Will act as a resource and advisor to the development director (when that person is hired) and the capital campaign steering committee for the church building project when it is formed.
  • Assists parishioners with online giving questions and changes.
  • Serves on the committee for the annual report and prepares necessary financial data for publishing.
  • Provides supporting documentation and any other information to the pastor and administrative assistant to substantiate parish expenditures.
  • Communicates to the pastor (and Finance Council, as appropriate) any financial concerns as soon as they become apparent.
  • Attends and participates in all staff meetings, finance council meetings, and diocesan meetings and training as needed, representing the parish and pastor.
  • Monitors short-term financial trends. Creates and communicates data analysis on income and expenses to the pastor and the finance council.
  • Is responsible for securing confidential church documents and parishioner data within and outside the church office. Adheres to proper internet and cyber security practices; shreds discarded reports and documents in a cross-cut shredder.


  • Understands and supports the mission and purpose of the Catholic church and parish.
  • Is knowledgeable of the principles of accounting and finance.
  • Is knowledgeable of safety and security issues and matters of loss prevention.
  • Is knowledgeable of personnel issues, including policies, procedures, selection, benefits, federal, state, and local laws, employee motivation, team building, etc.
  • Is knowledgeable of parish policy and guidelines in relationship to diocesan policy and procedure.
  • Is competent in written and oral communications, Microsoft Suite, Google Suite, PushPay/CCB, PDS ledger, and Paylocity.
  • Displays a positive attitude toward other co-workers, volunteers, and parishioners, at all times.
Job Location
Nolensville, TN
Date posted
May 16, 2024
Valid through
June 29, 2024
PDF Export
Close modal window

Thank you for submitting your application. We will contact you shortly!

Child & youth protection


  • TN DEPARTMENT OF CHILDREN SERVICES 24-HOUR REPORT LINE:  877-237-0004